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1. How do I become a vendor with Augusta, GA?

To conduct business with Augusta, you are not required to fill out a vendor registration form in order to bid on a project. Current bid information is available at Conducting Business with Augusta.

2. To whom do we submit our bids and proposals? Also, who should we direct our questions to about bids?

All bids and proposals should be submitted to:

The Augusta Procurement Department
Attn: Geri Sams
530 Greene St.
Room 605
Augusta, GA 30901

Also, all questions should be directed to the Augusta Procurement Department to the attention of the Bid and Contract Team at (706) 821-2422, email at [email protected] or by fax at (706) 821-2811. There are no exceptions. Please do not contact the departments or architectural / engineering firms.

3. Where do I go to check if a bid has been advertised?

Bid advertisements can be found in the Augusta Chronicle (Thursdays) and the Metro Courier (Wednesdays).

Current bid information is available on the Procurement webpage at Conducting Business with Augusta.

4. May I view the actual plans and specifications for bids from Augusta, GA?

You may view the actual specifications for bids and proposals (excluding construction projects) on-line via the ARCBid link on the Procurement webpage. The information contained within the application is for information purposes only. You may also obtain copies of the bids and proposals (excluding construction projects) from Augusta, GA on-line by registering at www.demandstar.com/supplier/. There is a nominal fee for this service, which includes automatic notification of bids via email or fax. You may also click on Bid Listing Reports or Online Bids on to see an updated list of our current bids. For an official copy of the specifications, you will need to either request a copy by fax at (706) 821-2811, email at [email protected], you may come by the Procurement office to pick up a copy of the bid documents or visit Demandstar.com.

Construction projects are available at the plan room holding the project plans and may be viewed from their website at no charge. To identify the plan room visit ARCbid to view the invitation to bid which will list the plan room to contact.

5. How may I obtain the bid tabulation sheet after a bid has been opened?

A copy of the tabulation sheet is available via ARCbid ARCbid, fax your request to (706) 821-2811, or by email at [email protected]. Also, please allow us up to five (5) business days to complete the bid tabulation sheet after the bid opening. When faxing or emailing your request, please include bid number and project name if available.

6. Why am I required to have an E-Verify number?

E-Verify is an Internet based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that allows participating employers to electronically verify the employment eligibility of their newly hired employees.

Georgia law requires that any private employer that contracts with a county for a public works contract must be registered for and use E-Verify. As such all contractors must sign the Contractor E-Verify Affidavit , all subcontractors must sign the Subcontractor E-Verify Affidavit, all Sub-subcontractors must sign the Sub-Subcontractor Affidavit. The county is only responsible for the Contractor E-Verify Affidavit. The contractor is responsible for all subcontractor affidavits and the subcontractors are responsible for the sub-subcontractors affidavits.

Beginning on January 1, 2012, private employers with 500 or more employees seeking an occupation tax certificate with the county will be required to register for and use E-Verify and to sign an E-Verify affidavit attesting to such. Private employers with 100 or more employees must be registered beginning on July 1, 2012 and employers with more than 10 employees must be registered beginning on July 1, 2013. If any employer has less than 11 employees, they are exempt from this requirement, but must complete an affidavit attesting that they are exempt.

7. How do I acquire an E-Verify number?

An E-Verify number can be acquired by clicking here.

8. If I am already enrolled in E-Verify, how do I acquire a copy of my Memorandum of Understand (MOU)?

Your E-Verify number has 5-6 digits that can be found on the top left side of the employer’s E-Verify MOU. To access the MOU, you will be required to log into the E-Verify system. You will go to the edit my company page and click on the tab at the bottom of the page entitled MOU. Your E-Verify number will be in the top left hand corner of this document.

9. What is SAVE and why do I have to complete a SAVE Affidavit?

Systematic Alien Verification for Entitlements (SAVE) is an information-sharing initiative that allows authorized staff to validate a noncitizen's immigration status by accessing U.S. Citizenship and Immigration Services (USCIS). The federal agency responsible for immigration and citizenship. This agency was formerly known as the Bureau of Citizenship and Immigration Services (BCIS) and Immigration and Naturalization Service (INS) data. The USCIS will protect people's privacy to the maximum degree possible, in accordance with the Immigration and Nationality Act (INA) which, along with other immigration laws, treaties, and conventions of the United States, relates to the immigration, temporary admission, naturalization, and removal of aliens. and other applicable statutes. No consent for release of information is required to use SAVE.

The Georgia General Assembly passed legislation in 2007 that makes compliance with SAVE a requirement. The law is codified in O.C.G.A. § 50-36-1 and requires, among other things, that state agencies and departments and every political subdivision of the state, including cities and counties, verify the lawful presence in the United States of any applicant for any applicant for a public benefit and verify that the applicant is legally entitled to receive the benefit for which they applied.

10. How do I check on the payment status of a PO?

Contact the Accounting Department at 706-821-2334.

11. How can I acquire proof of tax exemption for Augusta?

Your request should include your company name, addresses and fax number. You may send your request by email to [email protected], fax 706-821-2811 or call 706-821-2422.

12. What if I discover a mistake or problem on a purchase order issued to my company?

Contact the buyer assigned to the purchase order by email at procacqu[email protected], fax at 706-821-2811 or by phone @706.821.2422 to discuss the mistake or problem.